Privacy Policy

XM Gameplan Privacy Policy

Effective Date: [October 2020]

At XM Gameplan, we protect your privacy and ensure your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, store, and disclose personal information from our website visitors, specifically regarding university data collected through student assessments to detect students at risk of dropping out.

1. What type of information do we collect?

We collect the following types of information:

• Personal Identifiable Information (PII) may include student names, contact information, and identification numbers only if students opt-in to share their information. 

• Academic Information: Grades, attendance records, participation levels, and assessment responses.

• Behavioral Data include engagement in academic activities, interactions with faculty, and patterns indicating risk factors for dropping out.

2. How do we collect information?

We collect information directly from universities through assessments that students complete. This data may be provided by the university or through secure digital forms filled out by students.

3. Why do we collect personal information?

The primary purpose of collecting student data is to:

• Conduct analyses that help identify students at risk of dropping out.

• Provide universities with actionable insights to support student retention strategies.

• Improve the quality and effectiveness of student engagement assessments.

4. How do we store, use, share, and disclose your personal information?

• Storage: All data is securely stored in encrypted databases with restricted access, ensuring the highest data protection standards.

• Use: We use collected information solely for the purpose of student risk assessment and retention analysis.

• Sharing: We do not sell or share personal information with third parties. Data is shared only with authorized university personnel who require access to student support initiatives.

• Disclosure: We may disclose personal information if required by law or in response to legal processes to protect our rights or ensure safety.

5. How do we communicate with site visitors?

We may contact universities or students directly through email or other communication channels to provide updates, offer support, or share insights related to the assessment process. Communication is limited to the purposes of student engagement and retention analysis.

6. Who is our target audience? 

Our services are intended for universities. 

7. Privacy policy updates

We may update this Privacy Policy from time to time. Any changes will be reflected with a new "Effective Date" at the top of this page. We encourage you to review this policy periodically for any updates.